North Shore Academy

Inspiring Healthy Minds

Supporting Students with Medical Conditions Policy

The aim of this policy is to ensure that all students with medical conditions, in terms of both physical and mental health are properly supported while at the North Shore Academy so they can play a full and active role in academy life, remain healthy and achieve their academic potential.

Relevant (need to know) staff will be aware of individual children's medical conditions and the plan that is in place to support them including what to do in an emergency.

The academy understands the importance of medication and care being managed as directed by health care professionals and parents. Only prescribed medication will be administered.

Staff involved in the administration of medicines and provision of support to students with medical conditions will be suitably trained.

The named member of academy staff responsible for this medical conditions policy and its implementation is Mr A Rogers, Head of Academy.

On Admission to Academy

All parents / carers will be asked to complete an admissions form advising of any medical conditions for which their child may require support at academy.

Individual Health Care Plans

Individual healthcare plans and their review may be initiated in consultation with the parent, by a member of academy staff or a healthcare professional involved in providing care to the student.

Individual health care plans will be drawn up in partnership between the academy, parents, and a relevant healthcare professional, eg school, specialist or children's community nurse who can best advise on the particular needs of the child.

Students may also be involved whenever appropriate. The aim is to capture the steps which we will take to help the child manage their condition and overcome any potential barriers to getting the most from their education.

Partners should agree who will take the lead in writing the plan, but responsibility for ensuring it is finalised and implemented rests with the academy.

For the start of the new academy year, or on receipt of a new diagnosis of a medical condition, every effort should be made to ensure that suitable arrangements are put in place within two weeks. We do not need to wait for a formal diagnosis before providing support to students. In cases where a medical condition is unclear, or where there is a difference of opinion, judgements will be needed about what support to provide based upon the available evidence. This would normally involve some form of medical evidence and consultation with parents. Where evidence conflicts, some degree of challenge may be necessary to ensure that the right support is put in place.

Relevant (need to know) members staff will be made aware of individual health care plans

A central register of individual health care plans will be held by the academy and they shall be reviewed at least annually and more frequently if required.

A copy of the current individual health care plan will be held by the parent / carer / academy and where relevant, a health care professional. The individual health care plans will accompany the student on any out of academy activities.

Administration and Storage of Medication in Academy

Only medicines which have been prescribed for a student will be administered in the academy.

Parents should ensure that, wherever possible, medication is prescribed so that it can be taken outside the academy day.

Should medication be required to be administered at the academy, parents / carers must complete an Administration of Prescribed Medicines Consent Form .

Medication cannot be administered without signed consent.

The completed Administration of Prescribed Medicines Consent Form and the prescribed medication should be handed by the parent/carer to a designated member of staff.

Medicines will only be administered if they are provided in its original container complete with a pharmacy label showing the child's name, dosage instructions and any relevant storage instructions. The product must be in date. The exception to this is insulin which must still be in date but will generally be provided inside an insulin pen or pump, rather than in its original container.

The academy will make sure all medication is stored safely and that students with medical conditions know how to access them. In the case of emergency medicines they will have access to them immediately.

Parents are asked to collect all medications / equipment at the end of the academy term, and to provide new and in date medication at the start of each new term.

Parents must let the academy know immediately if their child's healthcare needs change.

Parents/ carers are responsible for replenishing supplies of medicines and collecting no longer required / out of date medicines from academy.

Children where competent can administer their own medicine. Parents will be requested to notify the academy when this is the case (and request if this is to be supervised or not).

Parents / carers will also be required to request in writing if they wish their child to carry their own medication with them in academy.

The academy will keep an accurate record of all medication they administer or supervise administering, including the dose, time, date and staff involved. If a medication is not administered the parent / carer will be notified.

Disposal of Medication

If parents do not collect out of date / no longer required medicines within 14 days of being requested to do so the medicine will be returned by the academy to a pharmacy for destruction.

Out of Academy Activities / Extended Academy Day

The academy will meet with parents, student and health care professionals where relevant prior to any overnight or extended day visit to discuss and make a plan for any extra care requirements that may be needed to support a student with a medical condition to participate. This should be recorded in child's individual health care plan which should accompany them on the activity.

Risk assessments are carried out on all on all out of academy activities taking into account the needs of students with medical needs. The academy will make sure a trained member of staff is available to accompany a student with a medical condition on an offsite visit.